Planning Your Sweet 16: Picking a Venue!

The Venue!

Its not the only decision you have to make but it is the first one.  The location will dictate what you can and can not do at your party.  Questions to consider:

1.  Location:  Is it a convenient  location?  Since not all your friends will be 16 and have a car yet, someone will need to drive them. 


2.  What is the square footage? In other words is it large enough for the amount of people that want to attend?  Is there room for:

• Dinner
• Dancing
• Entertainment

3.  Catering:  Do they allow outside Catering or do they require you to use their preferred vender?

4.  Electricity.  Does it have dependable power?  (Don't laugh some places do not.)

5. Dance Floor:  Does it have a dance floor and what is the size?

6.  Decoration:  Can you put up decorations?  What are the restrictions.  How early are you allowed to setup and what time must you leave by?

For more help planning your Sweet16 Contact us at info@phoenixsweet16dj.com

Planning your Daughter's Sweet 16: Timeline

4- 6 months before the event!

• §  Determine on Size of Party (Small, Medium, Large, Extra-Large)
• §  Decide & Book the venue for the event.
• §  Make a list of different venders you will need
• §  Contact 1st Dance Entertainment for your consultation session (480-334-7757)

3 Months before Event

• §  Sign Contacts & Pay Deposits for all Venders
• §  Decide upon theme.
• §  Create rough draft of Invitation list
• §  Attend Planning meeting with 1stDance Entertainment.
• §  Begin shopping for the Dress.

2 Months before the event

• §  Order invitations & Finalize Invitation list.
• §  Order Catering!  Recommend Appetizers!
• §  Begin Chirography Father Daughter/ Dance
• §  Follow-up meeting with 1st DanceEntertainment
• §  Order Cake

6 Weeks before the event.

• §  Mail/handout invitations with requesting RSVP.
• §  Schedule Hair Appointment.
• §  Purchased of Dress!
• §  Purchase Decorations

3 Weeks before the Event

• §  Meeting with 1st Dance Entertainment to confirm all the Details.
• §  Go over timeline
• §  Talk about last minute details.

1 Week Before the Event:

• ü  Pay all Venders
• ü  Receive Arrival & Day off Check off list from 1^st Dance Entertainment.

Contract 1st Dance Entertainment, your Teen Expert, to begin the planning process!

480-334-7757

jstafford@1stdanceentertainment.com