Planning your Sweet 16! Advice from the DJ and Planner!

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Phoenix Sweet 16:

The Overview of a Sweet 16

The challenge with Sweet 16 is that sometimes people don't know where to start.  My hope is that this blog will give you a starting point.  Of course, if you have questions or if you just need someone to bounce ideas off of, please contact me.

Planning an #epicsweet16 takes work, coordination and planning.  I look forward to working together with you to ensure that your daughter has a special, unforgettable, #EpicSweet16.  I've created five questions/comments for you to consider when creating the overview of your event.

Questions to help you get Started with your Sweet16

1. What is the date of the Sweet 16?  

The first thing you need to do is to pick the date!  I actually suggest picking three different dates as possibilities.  Take a look at both your personal calendar and the school's calendar!  Epic Sweet 16 parties are great events, and you'll want all your friends and family to attend, so it's important to not schedule your special day on the same day as homecoming.  It's tradition to have a Sweet 16 up to 365 days after your Birthday.

  2. What Weather can you expect for your Sweet 16?  

When planning an outside Sweet 16, it is essential to keep the weather in mind!  Arizona has very hot summers which can last through October! Just because the  sun goes down, doesn't mean it will be cool.  Remember, if you hire a DJ or a band, all electronics may be damaged by excessive heat!  It's not a bad idea to check the average weather for that 30 days.

If you're planning your event in the winter, I recommend someplace warm and dry.  Your guests will thank you!

3. Who is invited to your Sweet 16?

The Sweet 16 is always a mix of friends and family of all different ages.  I recommend inviting some of the adults that you have known for a while, such as your relatives and family friends.  This makes it fun for everyone!

How many should be invited?  I recommend at least 75 people, but no more than 200.  Numbers should be discussed and agreed upon between you and your teen.  This is also important when looking at venues and food, as well as ensuring that you have adequate space for the event.

4.  Vender for the Sweet 16:

The location of the Sweet 16 and facilities is key for a great party!  The location should be comfortable and convenient for both you and your guests.  An excellent location supplies adequate space for meals, DJ/Entertainment, photography, and social gathering.

5  How long is the event?

A typical Sweet 16 is about 4 to 5 hours.   The event begins with the gathering of the guests who wait for the anticipated arrival of the Guest of Honor and concludes with the final dance.  Here is a sample schedule:

5:00pm Gathering of Guests
5:45pm  Grand Entrance
5:50pm  Father/Daughter Dance
5:55pm Food is served.
6:00pm Photo booth opens.
6:00pm Dance Begins
8:00pm  Parent(s) Speech
8:15pm  Sweet 16 Cake Time
8:30pm Dancing Resumes
9:50pm Last Dance

If you have any questions or need assistance in planning your event please contact us!
info@phoenixsweet16dj.com